The Magic Lantern Society collects and holds certain information about individuals, including during use of our website www.magiclantern.org.uk.
This policy only applies to the Magic Lantern Society and our own website. If you follow links to other websites from our pages we recommend you to read the privacy policies of those sites.
Personal information may be collected when you use our website contact form to ask a question, subscribe to our e-publications, sign up for membership of the Society, or take advantage of specific services that we offer such as online ordering of publications or registering for a Society event. In any case where you provide personal information, we will only use it to deliver the services you have requested:
- Our website contact form requests your name and email address, but we do not retain this information apart from in any email systems used in responding to your enquiry.
- Subscribing to our e-publications requests your name and email address, but we only retain this information in the e-publication systems and it is deleted if you unsubscribe from the publication(s).
- Signing up for membership requires several items of personal information, which are retained and used as described below.
- Online ordering of publications will require your name, email address and postal delivery address, but we do not retain this information or use it for any purpose other than fulfilling the order you place on that occasion.
The Society website does not automatically capture or store personal information, other than logging the user’s IP address and session information such as the duration of the visit, the pages visited and the type of browser used. This is only used for system administration and to provide anonymous statistics, which the Society uses to evaluate use of the site.
Information we hold and how we use it
The Society holds personal information about its members, including: name; postal address; email address; Twitter name (optional); Facebook address (optional); telephone numbers (optional); your preferences for sharing information in our Membership Directory; your preferences for receiving our e-publications; and other information you may choose to share with other members such as your interests, occupation and personal websites.
The Society uses the personal information it holds to send its members communications as part of their membership benefits, including regular postal mailings to the postal address held, e-publications sent to members’ email addresses, and occasional information about services or products we think may be of interest to members.
You can choose to opt out of receiving our e-publications and/or sharing any or all the elements of your personal information in the Membership Directory, either by contacting the Society Secretary or by setting the appropriate choices to ‘No’ in your own membership record in the members-only area of our website.
The Society holds information about financial transactions with members and non-members, comprising the name of the client, date and method of payment, and the amount and reason for the transaction. We do not hold personal financial information such as credit/debit card details or bank account details. Financial information will normally be held for a period of seven years after the year of the transaction, in order to comply with our financial accounting obligations.
The Society does not disclose any of the information we hold to organisations or individuals outside the Society, with the exception of passing postal addresses to our printers in the UK to prepare our regular mailings (this usage is controlled by a written contract and the information is destroyed after each mailing).
The contact details we hold about our members are available to other members through our Membership Directory, published securely in the members-only area of our website, to allow communication between members on subjects of mutual interest. Members may opt out of sharing any or all of the elements of their contact details in this way, as described above.
We will not share your information with any other organisations for marketing, market research or commercial purposes.
On rare occasions we may need to pass on personal information to anyone to whom we transfer our legal responsibilities, to any applicable regulatory body or if we are legally required to do so.
You have certain rights under the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR), including the right to access any information we hold about you, subject to certain conditions.
If you would like to know more about the Society’s policy on data retention and data protection; wish to update the personal information we hold or request access to it; or have any other queries or requests about our processing of your personal information; please contact us.
The Society’s Data Protection Officer is the Society Secretary, who can be contacted by email at firstname.lastname@example.org or by post to The Magic Lantern Society, 17 Dean Street, Exeter EX2 4HH, U.K.
Summary of technical terms used
- Software used to locate and display web pages. You should upgrade every browser you use to the latest version for better security, speed and features. Commonly used browsers include Google Chrome, Mozilla Firefox, Opera, Safari, Microsoft Internet Explorer and Microsoft Edge. For comprehensive advice on software updates and safety online visit Get Safe Online.
- Cookies are files transferred by a web browser to your computer’s hard disk. Cookies can store information about your preferences and other information which you need when you visit a website, helping to avoid the need to type the same information on each visit. Cookies can also measure how you are using a website in order to personalise its service and to help you use the site more easily. Most web browsers automatically accept cookies, but you do not necessarily have to accept them. Find out more about how to manage cookies by changing your browser settings.
- All networks connected to the internet use IP (Internet Protocol), the technical standard that allows data to be transmitted between two devices.
- IP address
- A number assigned to and identifying your computer as part of the internet communication network, looking something like this: 126.96.36.199.